Power Modern Workspaces with Poly Teams Rooms
From focused huddle rooms to complex, large-scale meeting environments, we deliver tailored Poly solutions that align with your workspace needs. Our HP Amplify Partner status, supported by advanced video and infrastructure accreditations, reflects the depth of expertise that underpins successful deployments for organisations such as the UK Health Security Agency.
Your Partner for Poly Microsoft Teams Rooms Integration:
Small Room
Solutions
Medium Room
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Large Room
Solutions
Poly Microsoft Teams Rooms
Features & Benefits
Solutions for Every Space
Designed for every room type, Poly’s Teams Rooms systems create seamless meeting experiences that keep people connected and productive, wherever they collaborate.
Flexible Configurations
With the Poly Studio Base Kit you can configure cameras, microphones, and speakers to suit every type of meeting space and collaboration requirement.
Poly DirectorAI
Poly DirectorAI delivers intelligent framing of groups, speakers, and presenters, supporting more inclusive and productive hybrid meetings.
Poly NoiseBlockAI and Acoustic Fence
Enjoy clear, focused meetings with Poly NoiseBlockAI reducing unwanted sounds and Acoustic Fence technology containing background noise.
Poly Lens Admin Cloud
Give IT teams visibility and control over Poly devices. Deploy, configure, update, and gain insights from one device or thousands, all from a single platform.
Secure by Design
Poly Teams Rooms are underpinned by Microsoft’s enterprise-grade security framework, safeguarding sensitive data and maintaining compliance across your estate.
Native Microsoft Teams Experience
With Poly Teams devices offering a native Teams experience, users can join and control meetings with ease, enhancing productivity and collaboration.
Effortless Workspace Management
Poly’s room control panels simplify meetings with one-touch join and content sharing, with calendar integration and LED indicators for a seamless room booking experience.
Solutions for Every Space
Designed for every room type, Poly’s Teams Rooms systems create seamless meeting experiences that keep people connected and productive, wherever they collaborate.
Flexible Configurations
With the Poly Studio Base Kit you can configure cameras, microphones, and speakers to suit every type of meeting space and collaboration requirement.
Poly DirectorAI
Poly DirectorAI delivers intelligent framing of groups, speakers, and presenters, supporting more inclusive and productive hybrid meetings.
Poly NoiseBlockAI and Acoustic Fence
Enjoy clear, focused meetings with Poly NoiseBlockAI reducing unwanted sounds and Acoustic Fence technology containing background noise.
Poly Lens Admin Cloud
Give IT teams visibility and control over Poly devices. Deploy, configure, update, and gain insights from one device or thousands, all from a single platform.
Secure by Design
Poly Teams Rooms are underpinned by Microsoft’s enterprise-grade security framework, safeguarding sensitive data and maintaining compliance across your estate.
Native Microsoft Teams Experience
With Poly Teams devices offering a native Teams experience, users can join and control meetings with ease, enhancing productivity and collaboration.
Effortless Workspace Management
Poly’s room control panels simplify meetings with one-touch join and content sharing, with calendar integration and LED indicators for a seamless room booking experience.
Poly Microsoft Teams Rooms
for The UK Health Security Agency
With its existing Skype for Business solution reaching end of life, the UKHSA team wanted to extend the Teams experience into its office meeting spaces and carry out a product refresh before their incumbent solution became obsolete.
By installing Poly-based Microsoft Teams rooms solutions across the UKHSA’s meeting spaces, Cinos have ensured a consistent and intuitive user experience when joining and running meetings. From single-person collaboration pods to large meeting spaces, the high-quality AV solutions from Poly ensure that all attendees, whether they are in the larger meeting spaces at full capacity or in a smaller space on a one-on-one call, feel included.
Poly Microsoft Teams Rooms
Frequently Asked Questions
Investing in an AV maintenance contract ensures that your AV systems remain fully operational with minimal downtime, giving you peace of mind that your technology estate will function seamlessly. This allows your teams to stay productive and focused on their business objectives, without the worry of disruptions or technical issues. With Cinos’ proactive support, you benefit from immediate access to technical expertise, ongoing system optimisation, and long-term value from your technology investments.
Since our inception, Cinos has been trusted to maintain audio visual estates for organisations of all sizes, including those where AV systems are business critical. We combine a proven track record with a personalised and comprehensive approach, guided by ITIL-aligned processes. Each client benefits from a dedicated Service Manager, 24/7 access to technical support, and a focus on first-contact resolution, ensuring prompt and effective solutions. Our global presence, proactive monitoring, customer success practices, and fully in-house team guarantee a consistent, high-quality service tailored to your unique requirements.
Cinos will build a support contract that aligns with your specific business requirements. Our services include dedicated full-time onsite employees, access to our 24x7x365 specialist service desk for remote support, and onsite engineer assistance within four hours, Monday to Friday, when necessary. We work with your local teams to ensure access to high-demand areas, liaise with third-party providers, and test new software or firmware updates before applying them to your systems. This approach ensures minimal disruption and optimal performance across your AV estate.
Absolutely. From the outset, we create a comprehensive Service Definition Document that outlines your maintenance contract in detail. We provide clear SLAs across our range of maintenance services ensuring clear expectations and performance standards are established. This guarantees that your AV systems receive the support they need, with specific targets for response and resolution times tailored to your requirements.
While providing replacement equipment is not guaranteed as standard, Cinos will always explore alternative solutions to minimise disruption during repairs. If spares have been specified as part of your contract, we can supply a suitable loan replacement to ensure your operations continue smoothly while the necessary repairs are carried out.
Yes, warranty management is included and will be detailed in your Service Definition Document. All new equipment supplied by Cinos comes with a minimum 12-month manufacturer warranty. If the manufacturer’s warranty extends beyond this period, Cinos takes full responsibility for managing the warranty throughout the duration of your maintenance contract. All product warranty processes, administration, and pre-registration activities will be completed by Cinos on your behalf.
Yes, as part of your maintenance contract and agreed SLAs, Cinos can provide emergency onsite support for critical situations where immediate action is required. We have extensive experience working with organisations such as emergency services, so we understand the urgency and need for a rapid response. In emergency cases, such as sudden performance degradation or critical failures, our team follows an expedited process to manage changes quickly, while maintaining the same high standards of control and rigour as our standard procedures. These emergency changes are fast-tracked for impact assessment and escalated for rapid approval to minimise downtime and restore system functionality as quickly as possible.
Early Life Support (ELS) is a critical phase following the deployment of new AV systems, designed to ensure a smooth transition. During this period, Cinos engineers are onsite to monitor performance and swiftly resolve any issues that may arise. ELS also focuses on user adoption, with our team providing hands-on training, user guides, and manuals to ensure your staff can effectively use the new technology, minimising frustrations and maximising productivity.
Cinos promotes sustainability by extending the lifespan of your AV equipment through regular maintenance, reducing the need for frequent replacements and minimising electronic waste. We also help optimise energy efficiency by enabling ECO modes and automatic power-down features, supporting your organisation’s environmental goals.
Preventative maintenance is a proactive service designed to keep your AV systems running smoothly, extend their lifespan, and minimise downtime. Cinos offers a thorough preventative maintenance programme, where our expert engineers conduct detailed inspections of your equipment at a component level. We check that all connections are secure, clean equipment to prevent dust and debris build-up, and apply any necessary software and firmware updates. This helps reduce the likelihood of unexpected failures and costly repairs, ensuring your AV systems remain optimised and fully operational.
